Quotation templates for UAE businesses

A quotation template saves you from rebuilding the document every time. Download one of the three Excel templates below, fill in your company details, client details, and line items, and you have a quotation ready to send. If you would rather not manage a spreadsheet, BEQ generates the same document from your saved price library.

Three free templates

General quotation template

A blank template for any business: company and client details, line items with unit, quantity and rate, subtotal, 5% VAT, total, payment terms, notes and exclusions.

Download Excel

Construction quotation template

The general template with a construction example: blockwork, plaster, and mason labor, with overhead and profit lines. Use it as a starting point for measured work.

Download Excel

Services quotation template

A services template with time-and-materials lines, labor by day or hour, and a clear final total. Suited to maintenance, fit-out and service providers.

Download Excel

Each template has two sheets: a Quotation sheet for line items and a Details sheet for company, client, VAT, payment terms, notes, and exclusions. Amounts are calculated from quantity and rate.

How to fill in a template

Open the file and fill in your company details and TRN on the Details sheet.
Add the client's name, contact, and address.
Set the quotation number, date, validity, VAT rate, payment terms, notes, and exclusions.
On the Quotation sheet, enter each line: description, unit, quantity, and rate. The amount calculates automatically.
Check the subtotal, VAT, and total, then save or print as PDF.

When a template is enough, and when it is not

A spreadsheet template works well for one-off quotations. It becomes slow when you retype the same products, clients, and terms on every job, and it cannot keep a price library or price history. BEQ stores your materials, products, services, and labor once, with units and rates, and builds the quotation from them. Overhead, profit, and VAT are calculated for you, and the result is a branded PDF you can send.

You can create a free account to try it, read the full feature list, or see pricing. For the underlying layout, see quotation format for UAE businesses.

Frequently asked questions

Is the template free?: Yes. The Excel templates are free to download and use. BEQ itself is free to try; a subscription is needed for more than the free quotation PDF download.
Can I change the template?: Yes. The templates are ordinary Excel files. Add columns, change headings, or adjust formulas to match your business.
Does the template include VAT?: Yes. A VAT rate field is on the Details sheet and is applied to the subtotal. The standard UAE VAT rate is 5%.
Can I use the template outside the UAE?: Yes. Change the currency and VAT rate to match your country. BEQ itself resolves currency per visitor at checkout.